Integrated Management System (IMS) Administrator & Data Analyst

About the Role

Our Client is an international building materials group present in more than 100 countries. As part of strengthening its global organisation, they are now recruiting for an Integrated Management System (IMS) Administrator & Data Analyst.

This newly created role will manage, maintain, and continuously improve the organisation’s Integrated Management System (IMS) encompassing Quality, Compliance, and Health & Safety. The role also provides data-driven insights to support decision-making, risk mitigation, performance improvement, and audit readiness.

1. Key Responsibilities

Integrated Management System (IMS) Administration

• Manage & Maintain systems and documentation of the divisional Safety Strategy ‘Think Safe, Act Safe’ and Safety Management System (SMS).

• Maintain and update documentation for ISO 45001and ISO 37301.

• Coordinate IMS document control, versioning, approvals, and accessibility across departments.

• Ensure compliance with statutory, regulatory, industry, and customer-specific requirements.

• Manage corrective and preventive action systems (CAPA) and track closure.

• Support risk management processes including hazard identification, environmental aspects, and compliance risks.

• Facilitate and support external, internal, customer, and regulatory audits.

• Maintain records, logs, registers, and evidence repositories (digital + physical).

• Oversee training and competence records within the IMS.

Data Analysis & Performance Reporting

• Collect, validate and analyse data relating to Quality, Compliance, H&S, and operational performance.

• Develop dashboards, KPIs, and trend analyses (e.g., defects, incident rates, audit findings).

• Lead data deep-dives to identify root causes and performance improvement opportunities.

• Prepare monthly and quarterly reports for management review meetings.

• Support digital transformation initiatives (e.g., EcoOnline, Microsoft Apps, Power BI, ERP/ MES data integration).

• Maintain master data integrity across H&S & Compliance systems.

Health & Safety (HS) Support

• Maintain and improve the H&S data collections processes and system

• Maintain and improve data driven reports and presentations for management reviews.

• Work with business unit and site teams to collect and analyse H&S performance data.

• Maintain the division SMS  policies, standards, procedures, guidance , and KPI records.

• Analyse KPI trends (AIR , LTAs, near misses, unsafe conditions and acts, Behavioural Safety Visits, etc.).

• Support the division communications strategy and training programmes.

• Ensure timely closure of H&S corrective actions and follow-up.

Compliance Management Support

• Maintain Compliance Reporting, working with business units for data collection and correlation, and presentation for management review.

• Develop standard metrics with corresponding dashboards.

• Communicate Compliance information within the division.

• Support Compliance Audits and resolution of non-conformances to defined timeframes

• Support implementation of ISO 37301 compliance requirements: obligations management, compliance risk assessments and monitoring and reporting

• Support identification and management of regulatory changes relevant to manufacturing operations.

• Support due diligence activities and compliance verification within business units.

3. Qualifications & Experience

Essential 

• Degree in Quality Management, Business Administration, Engineering, Data Science or related field.

• 5 years’ experience in an IMS, Quality, Compliance, or HSE role within manufacturing.

• Experience with ISO standards (ISO 9001 and ISO 45001 required; others advantageous).

• Strong data skills: Excel (advanced), Power BI/Tableau, SQL preferred.

• Microsoft office skills (advanced): Word (document creation and formatting), PowerPoint (presentation creation and formatting), outlook (email management and scheduling).

• Technically proficient and eExperiencedwith SMS/QMS/IMS software or ERP systems.

• Full clean driving license.

• Ability to travel and attend sites when required.

Desirable

• Internal Auditor qualifications (ISO 9001 / 45001 / 14001 / 37301).

• Lean Six Sigma Yellow/Green Belt.

• NEBOSH or equivalent safety qualification.

• Experience in regulatory compliance frameworks (e.g., REACH, RoHS, product-specific laws).

4. Skills & Competencies

Technical Skills

• Strong analytical and problem-solving ability.

• Data modelling, data visualisation, and KPI development.

• Understanding of manufacturing processes and quality techniques.

• Document control and audit management.

Behavioural Competencies

• High attention to detail and organisational skills.

• Ability to work cross-functionally and influence without authority.

• Strong communication skills (written and verbal).

• Proactive, self-driven, and improvement-focused.

• Ability to manage multiple priorities under tight timelines.

Department:  H&S, Quality / Compliance

Industry:   Manufacturing

Reports to:   Divisional HS Manager & Compliance Manager